How to write a signed employment confirmation?
Below is a concise, professional template you can use for an employment confirmation letter that will be signed. Customize the bracketed items to your situation.
[Company letterhead or company name and address] [Date]
Subject: Employment Confirmation for [Employee Full Name]
To whom it may concern / [Recipient name if known],
This letter confirms that [Employee Full Name], holding the position of [Job Title], is employed by [Company Name]. Employment details are as follows:
- Employee name: [Employee Full Name]
- Job title: [Job Title]
- Employee ID (if any): [ID]
- Employment status: [Full‑time / Part‑time / Permanent / Temporary / Contract]
- Start date: [Start Date]
- Current salary or rate: [Salary / Hourly Rate] (optional or “as per company records”)
- Work location: [Office address or remote]
- Reporting to: [Supervisor/Manager name and title] (optional)
- Additional notes: [e.g., probation period, contract end date, benefits eligibility] (optional)
This letter is issued at the request of the employee for [purpose, e.g., visa application, loan, tenancy] and is accurate to the best of our knowledge.
Sincerely,
[Signature] [Typed name of authorized signatory] [Title] [Contact phone and/or email] [Company name]
Instructions:
- Print on company letterhead if available.
- Sign in ink above the typed name.
- Include a company stamp if your organization uses one.
- If the recipient requires verification, include a contact for HR.
Example (short):
[Company Letterhead] June 1, 2026
Subject: Employment Confirmation for Maria Lopez
To whom it may concern,
This is to confirm that Maria Lopez is employed with Acme Corp as Senior Software Engineer. She joined on January 5, 2022, works full‑time from our San Francisco office, and reports to John Smith, Engineering Manager. Her current annual salary is $120,000.
Issued upon employee request for mortgage application.
Sincerely,
[Signature] John Smith HR Director (555) 123‑4567 [email protected]
If you want, tell me the country and purpose (visa, bank loan, rental, etc.) and I can tailor the wording to typical local requirements.