how to buy gds software for indian travel agencey procedure and fees

Buying Global Distribution System (GDS) software for a travel agency in India involves several steps and considerations. Below is a guide detailing the procedure, along with potential fees associated with acquiring GDS software.

### Steps to Buy GDS Software

1. **Research GDS Providers**:
   - Identify major GDS providers (e.g., Amadeus, Sabre, Travelport, and Galileo).
   - Research their features, pricing, and customer support.
   - Consider the specific needs of your agency, such as the type of travel services you provide (air, hotel, car rentals, etc.).

2. **Consultation and Demo**:
   - Contact GDS providers to schedule a consultation or demo.
   - Evaluate the user interface, functionality, and compatibility with your existing systems.

3. **Assessing Requirements**:
   - Determine your agency's specific needs, such as the types of services you intend to offer and the volume of transactions.
   - Ensure the GDS software can integrate with your booking engine, CRM, and other tools.

4. **Request for Proposal (RFP)**:
   - Send out a Request for Proposal to shortlisted GDS providers, asking for detailed pricing and service packages.

5. **Review Proposals**:
   - Analyze the proposals received regarding features, costs, support, and contract terms.
   - Pay attention to any additional costs related to training, support, or integration.

6. **Negotiate Terms**:
   - Discuss fees, contract duration, payment options, and any other terms with the chosen GDS provider.
   - Some providers may offer discounts for long-term contracts or commission structures.

7. **Training and Onboarding**:
   - Once you've signed a contract, schedule training sessions with the GDS provider for your staff on how to use the system.

8. **Implementation**:
   - Work with the GDS provider to integrate the software with your existing systems, if necessary.
   - Conduct tests to ensure that everything is functioning as expected.

9. **Ongoing Support and Updates**:
   - Establish a support plan with the GDS provider for ongoing assistance and updates.

### Fees Involved

1. **Setup Fees**:
   - A one-time fee for setup and installation may be charged by the GDS provider, which can range from a few thousand to tens of thousands of INR, depending on the provider and features.

2. **Monthly/Annual Subscription Fees**:
   - GDS providers typically charge a monthly or annual subscription fee, which may range from INR 10,000 to INR 100,000 or more, depending on the features and usage.

3. **Transaction Fees**:
   - Many GDS providers charge a per-transaction fee. This fee can range from INR 20 to INR 200 or more per booking, depending on the type of transaction.

4. **Training Fees**:
   - Some GDS providers might charge for training sessions, which can vary greatly based on the level of training required.

5. **Support Fees**:
   - Additional costs may be incurred for premium support services or technical assistance.

### Conclusion

When considering purchasing GDS software, it's crucial to do thorough research, evaluate options, and understand the costs involved. It’s advisable to consult with multiple GDS providers to ensure you find the best fit for your travel agency's needs and budget. Additionally, always read the contract carefully before signing and clarify any terms that are unclear.